The E-ALFA Coordinating Committee web page
The E-ALFA Precursor Experiments web page
The EALFA Working Groups web page
The NAIC E-ALFA web page
E-ALFA Consortium Guidelines
At the May 2004 E-ALFA workshop in Arecibo, guidelines for the consortium organization
were proposed, discussed and then subject to consideration by all members. The following
guidelines were adopted by an email vote as prescribed.
- The "E-ALFA consortium" is a group of individuals interested in
extragalactic spectral line programs usng ALFA and who are committed to
coordinating efforts to the extent possible in order to maximize science
return and program efficiency. It is our intent that membership in the
E-ALFA consortium should be open to all interested parties irrespective
of institutional affiliation, career level, expertise or scientific
- "Consortium projects" are programs for the use of ALFA that are
significantly greater in scope and ambition than typical Arecibo
observing programs and lie within the rubric of extragalactic
spectroscopy. Consortium projects are undertaken by teams of individuals
(the "project team") who are committed to contributing in concrete but
diverse ways to efforts associated with the consortium projects. The
leader of a project team is the observing project principal investigator.
- The E-ALFA "coordinating committee" consists of representatives of
E-ALFA consortium projects that have been granted telescope time or
those in the development stage that have been endorsed by the E-ALFA
consortium. The coordinating committee is tasked with providing
leadership to the E-ALFA consortium overall as well as advocating for
and coordinating E-ALFA interests with NAIC and with the other ALFA
science consortia. The representative of each team will be chosen by a
vote of all active members of that team.
- Additional at-large members of the coordinating committee, approved
by the team leaders, may be added to provide balance, subject to
endorsement by a majority vote of the consortium.
- At least one member of the coordinating committee must be from a U.S.
Institution. If no team leader is from a U.S. instituion, an at-large
member will be added to the coordinating committee to fulfill that role.
- The coordinating committee will further organize itself as needed to
accomplish its goals.
- Membership in a project team constitutes membership in the E-ALFA
consortium but not vice versa. Individuals must contribute to a project
team to earn membership in such.
- It is understood that the level and nature of commitment may vary
widely according to an individual's circumstance and expertise and may
include diverse tasks such as development of software and algorithms,
conduct of correlative, theoretical or numerical studies or
complementary observations, survey management,
development of educational or outreach materials, etc. The final
specification of commitment and its return in terms of team membership,
authorship, data/software/tool access, etc. is left to the members of
each project team.
- The following guidelines are strongly suggested to apply in general
within each E-ALFA project team:
- Initial team membership should be kept as open as possible. However,
each individual should specify his/her potential contribution to a
project to be considered as a team member when the team is formed.
- An "active member" is anyone who has lived up to his/her annual
commitment to a project team. Commitments in terms of contribution and
level of effort should be agreed upon annually by the team member
- Members can be added to a team by agreement of a majority vote of the
team upon request to the team leader who will work with the new
specify his/her level of commitment.
- In rare circumstances, membership can be withdrawn from a team if a
person does not fulfill his/her commitment (or for other extraordinary
reasons) for a period exceeding one year. The individual will be
contacted and notified in writing by the team leader of the pending
decision and will be given an opportunity to provide an explanation to
the other members of the team. Upon receipt of such an explanation
passage of a reasonable period of time without such, the team leader may
call for a vote on membership withdrawal. A 2/3 majority of the team is
required to remove membership.
- A member can leave a team at any time but is requested to inform the
team leader of his/her intent to do so.
- A member who has left the team in good standing may apply to
a later time without prejudice.
- All active members of a team will be provided the opportunity to vote
on matters pertaining to the team.
- Authorship rights will be extended to all active and former members
whose work has directly or indirectly contributed to the science of the
paper. The order of the authors will be decided by the authors of each
- Issues not restricted to within a project team, such as voting on
the current guidelines or future modifications to them, the endorsement
of new proposed consortium projects, or at-large membership on the
coordinating committee, will be subject to a majority vote of the entire
E-ALFA consortium. Voting will occur via a readily accesible mechanism
such as e-voting to a neutral party.
- Each project leader has the first responsibility for trying to
resolve conflicts within a project. The coordinating committee will
serve as a resource to try to resolve conflicts within the consortium
and/or its constituent project teams. If no solution can be achieved,
conflicts will be resolved by majority vote of the project team or
consortium as a whole, as appropriate.
- The Coordinating Committee is also responsible for insuring that the
individual teams are making all possible efforts towards commensal
observing with the other ALFA consortia.